Great Yarmouth Open Christmas is committed to protecting your personal data and is required, by Data Protection Legislation(as defined below), to provide individuals with certain information about how we use your personal information.
The personal data we collect and process may include:
Names, collection address, phone numbers and email address.
Any special needs
Name, address, phone numbers and email address
Names, email and website address, phone numbers
We may also collect your personal data from your interactions with the charity including via email or post or telephone.
We can only manage that by receiving donations from people and businesses who share our values and goals. And to do this in certain circumstances we need to use the personal information of our donors.
We will correct any incorrect or incomplete information and will stop processing your personal data, or erase it, where there is no legal reason for us to continue to hold or use that information.
We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change.
In general terms we remove identifiable personal information from our records at the end of December. There are two exceptions to this:
You may also use our contact details if you wish to make a complaint to us relating to your privacy.
If you have any concerns about our use of your information, you also have the right (as a UK resident) to make a complaint to the Information Commissioner's Office, which regulates and supervises the use of personal data in the UK, via their helpline on 0303 123 1113.
In the case of normal activities Open Christmas Great Yarmouth will as necessary collect the contact details of any volunteer or guest who is interested in attending on Christmas Day. These details will be used solely by the 4 members of the Open Christmas team for reasons explained and understood by these people.
They will not be passed onto or sold to third parties. Those whose details are retained will be able to request their removal at any time.
Contact details will be destroyed as soon as possible after the event unless specifically needed for future contact.
Group emails sent to individuals who have asked to be informed of any future meetings or important information will be emailed using the Blind Copy facility (Bcc) so that other recipients will not be aware of others on the list, be able to access their contact details or pass details onto third parties.